Deadline is for this posting is July 19th 2019. Please send resume and letter of interest to:

Stillwater Area Community Center
ATTN: Joe LaFountain
PO Box 536
Stillwater, NY 12170

SACC Business Administrator Job Description

Stillwater Area Community Center (SACC)
19 Palmer Street
Stillwater, NY 12170

General Statement of Duties
The SACC Business Administrator conducts all financial transactions on behalf of the the Community Center Administrator (CCA) and Board of Directors (BOD).  This position exercises supervision of all SACC financials and reports to the CCA and/or Treasurer directly.

Examples of Work (Illustrative only)
Board of Directors Relations

  • Attend annual budget meeting of the BOD
  • Assist Finance committee chair with gathering of necessary information for the preparation of recommendations to the BOD
  • Administers BOD approved policies and decisions
  • Produce financial reports as required by the CCA and treasurer for presentation to the BOD

Community Center Administrator Assistance

  • Maintain communications with CCA and recommend changes to policies, equipment, or services in advance of action
  • Track all expenditures and incomes while updating the CCA on a weekly basis
  • Assist the CCA in preparing any required reports to all agencies required for full operation of the center (ie, Saratoga County, Town or Village of Stillwater, granting institutions)
  • Assist in the development of CCA financial goals and long-range planning

Fiscal Management

  • Review monthly income and expenses and advise CCA of funding to meet the budget
  • Verify payroll hours and rates, ADP weekly/bi-weekly input
  • Work with Accounting firm to achieve clean audits/reviews
  • Submits vouchered invoices to the Treasurer/Finance committee for review
  • Cut checks once all invoices have been reconciled for Treasurer/designee signature

Childcare Program

  • Track all fundraiser requests and results
  • Monitor disbursement of funds raised by classroom fundraisers
  • Collection of childcare funds and DSS reimbursements


  • Track expenses and incomes for fundraising done on behalf of all center programs and services

Building Maintenance and Projects

  • Maintains proof of proposals and estimates from at least three vendors as noted in the fiscal policy


  • Conducts annual reviews of all program coordinators if required by the CCA
  • Orders background checks for all volunteers of the SACC as required by  the volunteer coordinator/recruiter

Other duties

  • Reconciles all vouchers for payment to invoices submitted by the CCA
  • Answers phones and greets all guests in the office during office hours of 10:00 – 6:00
  • Other duties as assigned

Required knowledge, skills, and abilities

  • Ability to effectively enter invoices into Quickbooks, issue checks, and track expenditures
  • Ability to track and maintain petty cash
  • Ability to maintain an operating budget and suggest budget adjustments as needed
  • Ability to comply with NYS labor laws and practices
  • Ability to express oneself clearly and concisely both verbally and in writing
  • Ability to carry out board decisions and policies
  • Initiative in making constructive suggestions for improvements in services and programs
  • Exercises tact and good judgement
  • High competency in computer skills


  • Minimum: An Associate’s Degree in Business Administration and/or 4 years experience in managerial position
  • Plus: Working knowledge of Quickbooks
  • Desirable: Two years of retail experience

**This position is subject to change at any time as indicated by the Board of Directors. **